SUPPORT FOR MODERN MUMS
Based in Singapore

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​EVENT TERMS AND CONDITIONS

 

(including but not limited to THE Baby Fair for MUMS and online events)

 

YOUR BASIC OBLIGATIONS

• Read this policies carefully and comply

• Confirm which vendor option you would like by paying the full amount at booking

• Send marketing information including high quality marketing images within the required time frame

• Promote the event via your usual organic marketing channels using hashtags #pregnantandpopped #thebabyfairformums and #empowasg. Like, Comment and Share promotional content of the event

• Maintain (and tear down) your event space as per terms and conditions

 

EMPOWA'S BASIC OBLIGATIONS

• Provide the space and any equipment as agreed

• Send invoices and receipts in a timely manner

• Promote the event via Empowa’s organic marketing channels. Like, comment and share promotional content of the event

• Assist all vendors/consignors/advertisers with promotional and logistics queries

 

CANCELLATION POLICY

• In the event of cancellation by the Vendor the Vendor is still liable to pay Empowa the fixed fee for period committed

• If cancellation by Empowa is necessary due to unforeseen circumstances, acts of a third party, or other circumstances which (in Empowa or the Venue’s sole judgement) may compromise the safety of Vendors or customers, then this Contract will be terminated and all Fees will be returned to the Vendor, minus any outlays that Empowa, or the Venue, are not able to obtain reimbursement for or recoup

• Neither Party will be liable for any failure or delay in performing an obligation under this Agreement that is due to any of the following causes, to the extent beyond its reasonable control: Force Majeure, Acts of God, accident, riots, war, terrorist act, epidemic, pandemic (including but not limited to COVID-19 pandemic), civil commotion, breakdown of communication facilities, breakdown of web host, breakdown of internet service provider, natural catastrophes, governmental acts or omissions, changes in laws or regulations, national strikes, fire, explosion, or generalised lack of availability of raw materials or energy. 

• For the avoidance of doubt, Force Majeure shall not include (a) financial distress nor the inability of either party to make a profit or avoid a financial loss, (b) changes in market prices or conditions, or (c) a party's financial inability to perform its obligations hereunder

• The Parties hereby acknowledge that while current events related to the COVID-19 pandemic are known, future impacts of the outbreak are unforeseeable and shall be considered a Force Majeure Event to the extent that they prevent the performance of a Party's obligations under this Agreement

 

OPENING HOURS AND TICKETING

• The opening hours for the venue to the public will be 10.00am – 6pm (subject to change)

• Set up for a business day begins 60 minutes before opening time

• Tickets will be available via the Empowa website, social media and event planning platforms (as managed by Empowa). Under no circumstances shall any tickets be reserved, sold or distributed directly by any Vendor

• Walk-ins will be allowed providing the venue is not at capacity

• We will adhere to all COVID-19 Safe Distancing guidelines / safety management measures / rules and regulations

 

DELIVERY/COLLECTION OF YOUR EQUIPMENT

• You may deliver your equipment to the venue the afternoon before the event - please see website for more details

• If you have pre-agreed for Empowa/Venue to receive any items on your behalf you must ensure that every box/bag etc is clearly labelled in the event that Empowa/Venue need to identify it and move to your designated area

• Products and marketing materials kept in the venue overnight are at the sole discretion of the Vendor and under no circumstances does the Venue nor Empowa take any responsibility for any items, products or belongings of any Vendor or member of staff of any Vendor. Please note that the venue will not be air-conditioned when closed

• All Vendors must ensure they take away all equipment/items/stock/products etc at the end of the event (there is no storage available after the event)

• Vendors may contact the event manager at the Venue, in case you have any questions about directions or have difficulties with the form.

 

OBLIGATIONS TO THE VENUE

• Vendor’s structure must be free-standing and should be able to come up/ down within 1hr. Kindly note that venue staff will not assist with your set-up, so please make sure to arrange assistance for setting up and tear down. 

• Vendors shall not make any permanent alterations to the venue’s property, nor any other vendors property

• Vendors shall not display/hang/fix anything on walls/pillars. Vendors should bring their own means to display materials (for example a poster stand)

• Vendors will be directly liable for any damage caused to the space

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VENDOR DUTIES AND OBLIGATIONS

• Vendors must provide their own manpower at all times

• Set up, maintain and tear down your area showcasing your amazing services or goods in a timely manner

• Vendors will conduct all sales activity including collecting payment and tracking sales of their products/services. Vendors must ensure that their payment details are readily available / displayed for customers to easily pay for their purchases. The Vendor shall provide all point-of-sales material

• Vendors are responsible for the set up and display of merchandise in their area

• Vendors to set-up their own visual merchandising displays at the allocated space, they must be congruent with the space available

• It is the Vendor’s responsibility to secure and cover displays, products etc securely outside of opening hours

• It is Vendor’s responsibility to ensure that their area is clean and tidy at all times

 

SHARING/ASSIGNING

• Vendors/Consignors/Advertisers are forbidden from assigning, subletting, exchanging, providing complimentary or for consideration, all or any part of the location assigned by Empowa to any vendor, consignor, advertiser, business or individual

• No other business’ product or service, unless identified in this agreement, is allowed to be advertised or sold

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LIABILITIES

• Each Vendor / Consignor / Advertiser exhibits in his or her own legal capacity in accordance with prevailing regulations and laws of Singapore

• Empowa, and or the Venue, shall not be responsible for any loss or damage incurred, including, without limitation, damage to Vendor's / Consignors / Advertisers property, loss of sales, or injury to or death of Vendor/Consignors/Advertisers (or its agents, employees, and/or personnel).

• Vendor / Consignor / Advertiser expressly assumes all risks of loss, damage, liability, injury, or destruction resulting from any cause whatsoever, including but not limited to acts or omissions, and hereby releases and waives any claims against Empowa and or the venue related to such loss, damage, liability, injury and/or destruction

• In the event any “complaint” is made to Empowa and or the Venue regarding any act or conversation made with a Vendor by any customer, member of staff, volunteer, employee, visitor or other person, Empowa will notify the Vendor to rectify the situation to the best of its ability. Please note this may impact continued and or future involvement with Pregnant and Popped and or Empowa, as the network’s reputation is paramount

 

SUSTAINABILITY AND THE ENVIRONMENT

• Both the Venue and Empowa are environmentally responsible businesses and we hope to promote the awareness of sustainable practices by encouraging all our Vendors to go green as well

• We adhere to the three R’s of Waste Hierarchy (Reduce, Reuse, Recycle). As far as practicable, we encourage Vendors to say no to single-use consumables (especially plastic) and choose reusable options instead. If single-use items are necessary, Vendors should make a conscious effort to choose paper or other sustainable materials, and practice recycling where possible

 

THE BOTTOM LINE

• Vendors are to abide by all directives, regulations and rules set by the venue and or Empowa. Empowa reserves the right to decline, prohibit, or expel any Vendors or prevent any activity, displays, products, or conduct, which (in Empowa’s sole judgement) is out of keeping with the character and values of Empowa or endangers the venue, any employee, or customers

• Vendors and their agents, employees, personnel, and/or independent contractors agree to be bound by this Contract and shall comply with its terms and all rules, regulations, and directives as expressed to Vendor by Empowa in any way at any time. The terms of this Contract, including any limitations and or waivers, inures to the benefit of Empowa and its affiliates

• The relationship of Vendor to Empowa is that of an independent Contractor, and nothing contained in this Contract will be construed as creating a partnership, joint venture, employment relationship, agency, or other relationship between the parties, or to make Empowa liable for the debts or obligations of the Vendor

• If any term herein is determined to be unlawful or unenforceable then the term will be severed and the remainder of the Contract will remain in force

• This Contract is non-exclusive and Empowa reserves the right to Contract with other Vendors of a similar nature or business model or similar products/services

• Any delay or failure by Empowa to exercise any right or power under this Contract shall not be construed to be a waiver of said right or power, or any other right of power under this Contract

• Governing Law: The terms and conditions shall be governed by and construed in accordance with the laws of Singapore .